How to Add, Edit, And Delete Inventory

How to Add Inventory

Adding inventory to your PortalPuff store is a simple process that allows you to create and manage your product offerings. Whether you’re adding single products or products with multiple variants (like flavors), this guide will walk you through the steps to ensure your inventory is set up correctly.

Accessing the Inventory Screen

1. Log In to Your Dashboard

   • Visit login.portalpuff.com and log in to your Merchant Dashboard.

2. Go to the Inventory List

   • From your dashboard, click “Edit Inventory” to open your inventory management screen.

3. Add a New Product

   • Press the “+ Add Product” button to open the product selection screen.

Finding a Product to Add

Once you’re on the Add Product screen, you have two ways to find products:

1. Browse by Category

   • Use the category filters at the top (e.g., Snacks & Beverages, Tobacco, Papers & Wraps, Accessories, Alcohol, Hemp) to explore available products.

2. Search for Products

   • If you already know the product you want to add, type the name into the search bar and select it directly.

Adding Products Without Variants

For products without variants (e.g., a candy bar):

1. Select the Product

   • Click on the product you want to add.

2. Enter Selling Price and Quantity

   • In the Register Product screen:

     • Enter the Selling Price you want to charge.

     • Enter the Quantity of the product you have in stock.

3. Submit

   • Press “Submit” to add the product to your inventory.

Adding Products with Variants

For products with variants (e.g., hemp wraps with flavors):

1. Select the Product

   • Click on the product with variants.

2. Select the Variants You Carry

   • On the Register Product screen, choose the specific variants you have in stock (e.g., Blue Raspberry Cherry, Blue Banana).

3. Enter Quantity for Each Variant

   • For each variant you select, enter the quantity you have available.

4. Submit

   • Once all quantities are entered, press “Submit” to add the product and its variants to your inventory.

Proposing a New Product

If the product you’re looking to add isn’t available in the existing inventory list, PortalPuff makes it easy to propose new products. Once approved, the product will automatically be added to your inventory with the price and quantity you specify in the proposal form.

How to Propose a New Product

1. Log In to Your Dashboard

   • Access your Merchant Dashboard by logging in at login.portalpuff.com.

2. Navigate to Product Proposals

   • Click “Product Proposals” in the left-hand menu.

3. Select “Propose New Inventory Item”

   • Click the “Propose New Inventory Item” button to open the product proposal form.

4. Fill Out the Proposal Form

   • Complete the required fields in the form:

     • Product Title: Enter the name of the product.

     • Category and Subcategory: Select the appropriate categories to help classify your product.

     • Description (Optional): Add any relevant details about the product, such as its purpose or special features.

     • Product Image: Upload a clear and accurate image of the product.

     • Does the Product Have Variants?:

       • If the product has options like flavors, sizes, or other variants, select “Yes, it has variants” and specify the details in the next step.

       • If the product does not have variants, select “No, it does not have variants.”

5. Enter Price and Quantity

   • Input your desired selling price and quantity for the product.

6. Submit the Proposal

   • Click the “Submit” button to send your proposal to the PortalPuff team.

What Happens Next?

• Admin Review: Your proposal will be reviewed by the PortalPuff admin team to ensure it meets our guidelines.

• Approval Notification: Once approved, you’ll receive a notification via email.

• Automatic Addition: The approved product will be automatically added to your inventory with the price and quantity you provided.

Pro Tips for Proposing Products

• Provide Accurate Details: The more complete and accurate your submission is, the faster it can be reviewed and approved.

• High-Quality Images: Ensure the product image is clear and shows the item in its best light.

• Request Additional Variants: If your product has variants not listed in the proposal form, email us at support@portalpuff.com with your request.

How to Edit Your Listed Products

Keeping your product listings accurate and up-to-date is key to providing a smooth shopping experience for your customers. PortalPuff makes it easy to adjust product details such as price, quantity, and variants. Follow the steps below to edit your listed products.

Steps to Edit a Product

1. Log In to Your Dashboard

   • Navigate to login.portalpuff.com and log in to your Merchant Dashboard.

2. Access the Inventory List

   • From the dashboard menu, click “Edit Inventory” to view your current inventory.

3. Find the Product You Want to Edit

   • Use the search bar or filter by category to locate the product you need to update.

4. Open the Product Details

   • Click on the product you wish to edit. A pop-up box will appear with the product's details.

5. Click “Edit Product”

   • In the pop-up box, select the “Edit Product” button to open the product’s editing screen.

Editing Product Details

1. Update Selling Price or Quantity

   • Adjust the Selling Price or Product Quantity as needed.

2. For Products with Variants

   • Add Variants: Select additional variants from the unlisted variants dropdown menu. For example, add new flavors or sizes to your listing.

   • Remove Variants: Click the red X next to any variant to remove it from your listing.

   • Update the quantity for each variant as needed.

3. Save Changes

   • After making your edits, click “Submit” to save the updates to your inventory.

Pro Tips for Managing Products

• Regular Updates: Keep your inventory current by promptly adjusting quantities and removing products that are out of stock.

• Variants Management: Double-check variants to ensure you’re offering accurate options for your customers.

• Test Updates: Use the “Preview Product” button in the pop-up to see how the product appears to customers on the platform.

Example Actions

Editing a Single Product Without Variants

• Adjust the price of a candy bar and increase its quantity from 10 to 25.

Editing a Product with Variants

• Add “Grape Burst” and “Tropical Breeze” to your hemp wrap listing, while removing “Blue Raspberry Cherry.”

• Set the new variant quantities and adjust existing quantities as needed.

How to Delete Products from Your Inventory

If you need to remove a product from your inventory, PortalPuff provides an easy way to delete it. Follow the steps below to delete a product from your inventory list.

Steps to Delete a Product

1. Log In to Your Dashboard

   • Navigate to login.portalpuff.com and log in to your Merchant Dashboard.

2. Access the Inventory List

   • From the menu on the left side of the screen, click on “Edit Inventory” to view your product listings.

3. Find the Product to Delete

   • Use the search bar or filter by category to locate the product you want to delete.

4. Open the Product Details

   • Click on the product you want to delete. A pop-up window will appear with the product’s details, including its status, pricing, and options for further actions.

5. Select “Delete this Product”

   • In the pop-up window, click the “Delete this product?” button at the bottom.

6. Confirm Deletion

   • A warning message will appear, notifying you that this action is permanent and cannot be undone.

   • To confirm the deletion, click “Yes, Delete.”

   • If you change your mind, click “No, Cancel.”

Important Notes

• Permanent Action: Once a product is deleted, it cannot be restored. Please proceed with caution.

• Customer Access: Deleting a product will immediately remove it from your store's marketplace, meaning customers will no longer see or order this item.

Pro Tip

Before deleting a product, consider whether simply updating its availability or stock might be a better option. For example, if the product is temporarily unavailable, you can deactivate it by toggling off its active status instead of deleting it.